These terms cover the conditions in which a contractor must supply services to Southpoint Films Ltd. As a supplier to Southpoint Films Ltd you should make yourself aware of the following Terms of Supply. We enforce these conditions to ultimately keep both our clients and our suppliers happy, therefore we appreciate your co-operation in adhering to them.
As a freelance contractor you are responsible for all declarations and all statutory payments as required by HMRC and other authorities in compliance with UK regulations or, if based overseas, all formal declarations of income required within the country in which you operate.
As part of our commitment to you, we endeavour to pay all invoices within a 30 day period following the invoice issue date. However, should the project not be paid for by the end-client within that period, we reserve the right to pay in accordance with when we receive full and final payment from our client for the overall work carried out.
Payment will only be made once a formal invoice has been submitted to us. Invoices must be raised within 7 days of receiving sign off for the completed work in order for us to pass the cost on to the end-client. Invoices that are submitted outside of this window may not be paid in full, if at all, if our costs cannot be recovered.
PURCHASES, EXPENSES & COST OF SALES
Any and all purchases required in order to carry out work must be approved by Southpoint Films in writing prior to any financial commitment on behalf of Southpoint Films or the client.
Petty cash and expenses properly incurred shall not be reimbursed unless they are supported by receipts. Under no circumstances will we reimburse for any fines or parking tickets.
TRAVEL & SUBSISTENCE
Unless otherwise agreed, you are responsible for your transport to and from the agreed work location(s), plus any costs involved.
Any materials – physical, digital or otherwise – produced for or on behalf of Southpoint Films and its clients will be considered intellectual property of Southpoint Films from the point of production onward. Under no circumstances shall you publish, copy, reproduce, or distribute any materials unless you have explicit permission in writing.
FAILURE TO SUPPLY
We reserve the right to refuse payment (and claim damages, if necessary) should you fail to supply. Failure to supply is considered, although is not limited to be, failure caused by absence, delays, technical fault, or user error.
TERMINATION OF SUPPLY
If you become aware that you can no longer supply to us or wish to terminate your supply commitments it is your responsibility to notify us, then find a suitable replacement or alternative. If you first notify us within the 48 hour period preceding the work commencement date and are unable to provide an alternative solution we reserve the right to charge you for any costs generated as a result of the disruption to our work and any resulting damage to our business.
You must treat any knowledge, information or other materials shared with you by Southpoint Films Ltd, its representatives and its clients as strictly confidential and not within the realm of public knowledge.
Whilst conducting work for Southpoint Films, and for a period of twelve months following the completion of work, you must not attempt to canvass or solicit the clients of Southpoint Films, or behave in a way that is competitive or destructive to the business of Southpoint Films.
USE OF EQUIPMENT
Should you need to rent or borrow equipment from Southpoint Films or are asked to use Southpoint Films equipment for the purposes of carrying out work for us, you are responsible for ensuring safe and correct operation of the equipment. Any damages caused as a result of failure to operate the equipment safely and correctly will be charged to you at cost.
Southpoint Films offers you no liabilities, indemnities or insurances while working, or for the materials produced on our behalf.
You may be required to wear branded clothing which will be provided by Southpoint Films or the client. Otherwise clothing should be plain, black or dark, and unbranded. All provided clothing is to be returned to Southpoint Films or the client on completion of the project.
Please ensure that all clothes fit well, are neatly presented, and that footwear is suitable for a production environment. We will notify you if Personal Protective Equipment (PPE) is required.
It is forbidden to use social media or other platforms to share or promote your involvement or attendance before, during or after any project without explicit consent. When working for us on site, we also require that you do not use your mobile phone while carrying out tasks unless it is for direct benefit of the production or an emergency.
Freelancer services are limited strictly to the requirements of the production. There is no employment relationship inferred in this agreement and there is no guarantee of continued work.
If you do not agree to these terms we politely ask you not to work with us. By continuing to work with us you unconditionally agree to these terms. These terms supersede any other agreements between Southpoint Films Ltd and the freelancer, written or otherwise.